AI Business Assistants
AI Business Assistants & Automation for South African SMEs
A lot of the working day goes on admin: chasing updates, copying WhatsApp messages into spreadsheets, filing paperwork, checking tender portals and remembering who needs a follow-up. We build AI assistants that take this work off your team. They run in the background, fit around the way you already work, and bring you only the decisions that need you.
What It Can Do for You
Keep Your Sales Team on Track
Morning and afternoon check-ins go out on WhatsApp, and anyone who hasn't sent an update gets a reminder. An assistant in the group acknowledges progress and asks about work that is still open, in English or Afrikaans.
Turn Chat into a CRM
Every update your reps post is logged automatically. At the end of each day it becomes clean CRM records, so nobody captures anything twice.
Never Miss a Relevant Tender
The national eTenders portal and municipal, metro and water board websites are checked every weekday against your keywords. You get WhatsApp alerts for matches and reminders before closing dates and briefing sessions.
Handle the Paperwork
Scanned job cards are read, named and filed in the right folders, and a register is kept up to date. Procurement portal notifications are logged so none slip past.
Grow Your Pipeline
New prospects are researched every week. Lapsed customers get tailored win-back email sequences, and your company posts on LinkedIn on a regular schedule.
Follow Up on Outstanding Work
Open jobs are reviewed site by site every week, and a monthly reminder lists recurring work that is due, so revenue doesn't slip.
How We Build It
We automate tasks with OpenClaw, n8n and AI models. Each one does the part of the job it's best at, and your team keeps using WhatsApp, Outlook, Google Sheets and Google Drive.
OpenClaw
An open-source AI agent that works inside chat apps like WhatsApp. We use it to put an assistant in your team's group that acknowledges updates, asks follow-up questions and passes decisions to you.
n8n
A workflow automation platform that runs the schedule: check-ins, end-of-day CRM syncs, tender portal scans, filing and reminders. It connects Outlook, Google Sheets, Google Drive and your other systems.
AI Models
Leading AI models handle the steps that need judgement, like reading job cards, summarising updates, matching tenders to your keywords and drafting follow-ups for your approval.
Built to Be Trusted
You Stay in Control
Nothing goes to a client without your approval unless you choose to allow it.
Accurate Where It Counts
AI is used where judgement helps. Deadlines, dates and contact details come straight from the source data and are never guessed.
Designed with POPIA in Mind
Opt-out lists and rules on who may be contacted are built in.
It Checks Itself
If something stops working, you get a WhatsApp alert the same day, and any records that fail to save are recovered rather than lost.
Who It's For
Built for South African SMEs across industries, with real business problems to solve.
- //Sales teams who report in over WhatsApp
- //Contractors and suppliers who bid on public tenders
- //Service businesses buried in paper job cards
- //Teams re-typing the same updates into a CRM
- //Businesses with lapsed customers worth winning back
- //Owners who want the admin gone, not another app to learn
Start with one problem
Every business runs differently, so each setup is built around your team, your processes and your systems. Book a free 30-minute consultation. It's a straight conversation about what you need, with no obligation.
Book a Free ConsultationFrequently Asked Questions
Does my team need to learn a new app?
No. Your team keeps using WhatsApp, Outlook, Google Sheets and Google Drive. The assistants work in the background and keep your records up to date.
What are OpenClaw and n8n?
OpenClaw is an open-source AI agent that works inside chat apps like WhatsApp. It's the assistant your team talks to. n8n is a workflow automation platform that runs scheduled jobs and connects your tools. Together with AI models, they let us automate the admin without replacing the systems you already use.
Will the assistant message my clients without asking me?
Not unless you want it to. By default, nothing goes to a client without your approval. You decide which messages, if any, can go out automatically.
How do you handle POPIA?
Every setup is designed with POPIA in mind. Opt-out lists and rules on who may be contacted are built in, and we walk you through how your data is handled before anything goes live.
Where should we start?
Start with one problem, such as tenders, sales follow-ups or document filing. We build that first and you see the results. Then you can add more. Every setup is built around your team, your processes and your systems.
Let's build something worth talking about
No jargon, no hard sell. Just an honest conversation about your business and how we can help.
Book a Free Consultation